Band Booster Meeting Minutes
May 21, 2007 – 6:00 p.m.
• A summary of the amount raised for the Rose Bowl Parade band trip was given, the breakdown is as follows:
Total amount needed for trip $350,000
Amount raised as of 5/21/07 $225,000
Balance Needed $125,000
• We also hope to raise more money to buy t-shirts and wind-breakers for each of the band members, a different t-shirt for each day they will be in California, to help them stand out and be easily recognized.
• Art Patterson explained our next fund raising campaign - the band will perform at the Blueberry Festival down town on Saturday, June 9, 2007 from 10:40 a.m. to 11:20 a.m. At that time Chesapeake Energy will make a donation of $10,000 and we will challenge the community to make donations.
• During June we will target businesses in Nacogdoches, asking for donations. A list of businesses provided by the Chamber of Commerce will be given to each of the members and we will decide who will approach them.
• Different levels have been agreed and those businesses making a donation will be given a sign to display, showing that they are supporters of the Dragon Band. Jeri Meredith will arrange the signs.
• It was agreed we should approach businesses in a professional manner and follow up with a thank you note and receipt. We will also be advertising those making donations, in the newspaper and on our t-shirts, etc.
• When we approach business we can tell them their donations are tax deductible and that we are a 5013C organization.
• It was suggested that we have a “thermometer” showing the amount of money raised so far, so the public can see our progress. We will look into placing this outside the school.
• We have a number of other fund raising ideas for July, Dodge has suggested a “ride-along” where we will receive $5 for every person who test-drives a certain vehicle at one of our events, such as a football game. They have also suggested donating a Dodge Megacab to be raffled at a football game, we are still looking into these ideas.
• Two other fundraisers planned for August and September are:
Hamburger dinner – August 16, 2007
BBQ Dinner – September 7, 2007
• A number of students, particularly incoming freshmen have not yet made their minimum payment of $500. Susie Carney will approach the 8th graders at Mike Moses and we need someone to do the same at McMichael School. A newsletter, explaining this will also be sent to all band parents, including incoming freshmen.
• Some parents expressed concern that it was not clear how much the students had to raise, this will be clarified in the newsletter.
• It was requested that all payments for the trip be made by check to NISD Band Boosters and be mailed to PO Box 630224, Nacogdoches, TX 75963, or given to Shelley Williams.
• Meetings will be held twice a month during June and July.
• Date of next meetings:
Monday, June 4, 2007 at 6:00 p.m.
Thursday, June 14, 2007 at 6:00 p.m.
Thursday, June 28, 2007 at 6:00 p.m.
Attendees:
Missy & Drew Hufty
Terry Simmons
Shelley Williams
Ann Goft
Sharon Brewer
Diana Montgomery
Art & Susie Patterson
Vickie Winthrop
Terrie Mayfield
Cheryl Stanco
Susie Porter
Mitch Johnson
Susie Carney
Paul Hughes
Shelley Brophy
Cindy Lunsford
Christopher Carnes
Harlon &Alfreddie Brooks
Pamela Roberts
Charlotte Stokes
Zee Stone
Michelle Wade
Gary Stukes
Paul Hagler
Mitzi Perritt
Dianne Morton
Larry King
Tom & Traci Wharton
Jamie & Karen Hines
Vivian Harris
Teresa Figueroa
Loie Samford
Terri Frizzell
Liz & Grady Baldock
Tom Ma
Christopher Carma
Questions? Comments? Send an email to gwells@nacogdoches.k12.tx.us